Organisation of a National Association
The management, administration and the functioning of a National Association rests with an elected body (Executive Board), a group of co-opted persons (committee members) and the paid managers and employees (Secretariat staff).
With the administration of such an organisation being divided among elected, voluntary and paid persons, the relationships between them must be well defined. This calls for a good deal of flexibility and understanding.
The Executive Board, in order to be able to carry out the policies of the Association and to ensure that things function, needs to be able to count on the committees which are composed of voluntary members. These committees function along the following general lines:
- Committees dealing with general activities.
- Technical Committees.
- Committees dealing with general activities
(a) National Championship Committee:
Role: Management and administration of the National Championship.
(b) National Cup Committee
Role: Management and administration of the competition.
(c) Transfer Committee
Role: Management of players’ contracts.
– Managing players’ transfers.
– Managing players’ agents.
(d) Disciplinary Committee
Role : Managing players registration
– Disciplinary sanctions.
(e) Financial Committee
Role: Defining the Association’s financial policy.
(f) Organisation & Reception Committee
(g) Statute and Regulations Committee
Role: Ensuring respect for general regulation.
Dealing with appeals
(h) Pitch and Equipment Committee
Role: Homologation of pitches and equipment.
- Technical Committees
(a) Women’s Football Committee
Role: Development of Women’s football.
(b) Referees Committee
Role: Finding and training referees.
– Assigning referees.
– Assessing referees’ performance.
– Managing administrative matters relating to referees.
(c) Youth Committee
Role: Promoting youth policy.
– Managing national completions at youth level.
(d) Medical Committee
Role: Management of preventive medicine.
– Promoting preventive policy.
– Doping controls.
(e) Education Committee
Role : Training Coaches
– Managing administrative matters relating to coaching.
(f) Technical Committee
Role: Defining the Association’s technical policy.
This is basically a gathering of two or more people to discuss or explain a variety of issues.
The purposes of a meeting are as follows:-
- To give a personal touch to the declaration explanation of an issue.
- To allow each member to participate in the process.
- To give the administrator instant feedback and/or reactions to issues.
Meetings of CAF
- The Ordinary General Assembly is held every two years in the country organising the final tournament of the African Cup of Nations.
- The Extra-Ordinary General Assembly may be summoned by the Executive Committee or upon the request of the majority of the member associations. The date and the venue of an Extra-Ordinary General Assembly are determined according to the prevailing conditions at the time of the convocation.
- The Executive Committee meetings are regularly held once every year, in September/October generally in Cairo where the headquarters are situated or in any other city which submits its wish to host the meetings.
The Executive Committee also meets every two years, in an ordinary session, before the meeting of the General Assembly, in the country organising the Final Tournament of the African Cup of Nations.
- The meetings of all the standing committees are held regularly before every Ordinary Session of the Executive Committee.
- The Organising and Disciplinary Committee which plays a major role in the organisation of CAF competitions, meets before every session of the Executive Committee. In addition, it meets every year in the month of December on the occasion of the final match of the African Cup of Champions Club in order to prepare the fixtures of CAF competitions for the next season.
How to Prepare a Meeting
As far as meetings are concerned, the burden is on the Secretary. This burden can be broken into three categories, namely:
(a) Duties before the meeting;
(b) Duties during the meeting; and
(c) Duties after the meeting.
Preparation of a meeting therefore falls under the above listed duties to be performed by the Secretary.
Duties before the Meeting
The Secretary, after consulting with the Chairman, prepares the notice of meeting, agenda, and Chairman’s agenda and distributes them as necessary:
– He arranges suitable accommodation for the meeting(venue).
– He circulates minutes of previous meeting and have extra copies for use during the meeting.
– He provides extra copies of the agenda.
– He receives letters of apology from members who could not attend the meeting.
– He collates various reports and documents to be discussed at the meeting and distributes them to members before the date of the meeting.
– He prepares the attendance register.
– He supplies stationery for use of those present at the meeting.